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The System Safety Society Chapter Management Guide
The System Safety Society Chapter Management Guide was
developed to assist Society members in forming and maintaining System Safety Society Local
Chapters. The System Safety Society Chapter Management Guide is also designed for use by System Safety Society local
chapters who have found themselves inactive or sluggish in their normal
operations. This information guide can and should be tailored to fit particular
/ unique local requirements.
Table of Contents
1.0 INTRODUCTION
2.0 NEW CHAPTER FORMATION AND START UP
2.1 Organizing
a New System Safety Society Local Chapter
2.2 Type(s)
of Support for New System Safety Society Local Chapters
3.0 HOW TO MANAGE AN
EFFECTIVE System Safety Society CHAPTER
3.1 System Safety Society
Chapter Officers
3.2 Optional
System Safety Society Chapter Officer Positions (Non-Mandatory)
3.3 The System Safety Society Chapter
Executive Board / Executive Committee
3.4 Recruitment
of Members
3.5 Meetings
3.6 Planning / Programming
3.7 System Safety Society Chapter Funding
3.8 Communications
3.9 Obtaining
Top Management Support
4.0
REACTIVATING System Safety Society LOCAL CHAPTERS
4.1 The
Director of New Chapter Formation and Chapter Services
5.0
STUDENT System Safety Society CHAPTERS
6.0
CHAPTER RECOGNITION
APPENDIX
1.0 INTRODUCTION
The
System Safety Society (System Safety Society) Chapter Management Guide was developed to establish
guidelines for forming new System Safety Society Local Chapters, as well as maintaining existing
chapters. This guide was also developed in accordance with the Society’s
Constitution and By-laws and System Safety Society Operations Manual.
There are several samples of guidance and information provided in the
appendices to streamline implementation of chapter management efforts.
The information in this guide can also be tailored to fit particular /
unique local requirements. Remember
that System Safety Society Chapters should still have the minimum required items in place to
successfully operate in their respective areas.
The
System Safety Society Goals and Objectives, Statement of Purpose, history and
Strategic Plan can be found in the System Safety Society Operations Manual located on the System Safety Society web.
It’s a good idea for all System Safety Society Chapter members are familiar with the
Society’s direction.
2.0 NEW CHAPTER FORMATION AND START UP
When organizing a new System Safety Society Local Chapter, it’s a good idea to establish the need for
a System Safety Society Local Chapter. This is
probably the most overlooked step made when establishing a System Safety Society Chapter.
If you cannot or do not establish a need for a local chapter in your
respective area(s), you can probably expect to fight an uphill battle to
maintain the interest.
Identify people, businesses, government organizations, etc. willing to dedicate the time
and energy it takes to stand up a System Safety Society Local Chapter. Suggest that there should be at least five individuals, ten maximum, recruited up front during the start up, to head
up the initial steering committee.
2.1 Organizing a New System Safety Society
Local Chapter
1. Development of the Letter of Application. A
steering committee is established to
develop the draft System Safety Society Local Chapter’s Charter, Articles of Organization,
Constitution, and By-laws, along with a Letter of Application.
In accordance with the System Safety Society Operations Manual, the System Safety Society Local Chapter’s
Constitution and By-Laws cannot be in conflict with the Society’s Constitution
and By-laws. It’s probably a good
idea to include any special operating instructions the new local chapter feels
it needs to develop along with the application.
2. Selection of System Safety Society Chapter Officers. The
steering committee should select a president, vice president, secretary, and
treasurer to include into this package. Refer
to Section 3 of this guide that outlines the roles and responsibilities of System Safety Society
Chapter Officers.
3. Submission
of the Letter of Application. The
Letter of Application is forwarded to the Director of System Safety Society New Chapter Formation
and Chapter Services for review. The
Director of System Safety Society New Chapter Formation and Chapter Services will submit the
package to the System Safety Society Executive Council for approval.
4. Establishing
System Safety Society Local Chapter Meetings / Programs.
System Safety Society Local Chapter meetings and programs should be conducted with the
formality befitting a professional organization. Recommend any quarterly and or annual themes the local
chapters select are consistent with System Safety Society goals, objectives, and
or special themes. This guidance
should prevent second rate type meeting or programs to occur where any Speaker
nabbed at the “last minute” to make a presentation.
This has proven to be counter productive and can diminish the quality of
the meeting or program. Refer to
Section 3 for additional guidance and direction in managing the System Safety Society chapter.
a. Meetings.
Recommend System Safety Society Chapter conduct monthly meetings if possible, preferably at
a preset day of the month, time, and place.
This should prevent the chapter from falling apart by not meeting on a
regular basis. Monthly meeting should also be designed to keep the members
current on System Safety Society local and national business activities.
b. Programs. Recommend programs and or special events are planned quarterly
if feasible. The rational here is
to have the time between regular monthly meetings to develop professional, high
quality programs / events.
2.2 Type(s) of Support for
New System Safety Society Local Chapters
As
a minimum, the following are available to assist System Safety Society Local Chapters:
a. Director
for System Safety Society New Chapter Formation and Chapter Services
1. Manage
funding request from System Safety Society Local Chapter President to Executive Council /
Treasurer.
2. Provide
management, oversight, and consultation guidance to System Safety Society Local Chapters.
b. Other
Directors and OVPs in the System Safety Society:
1. General
consultation guidance to the System Safety Society Local Chapter.
c. System
Safety Society Headquarters
1. Supply System Safety Society Chapters with:
a.
System Safety Society
Stationary
b. Award
Certificates
c. Promotional
Items (Available: Society
coffee cups, lapel pins, ink pens, etc.)
d. Membership
Rosters
e. Mailing
Label Samples
3.0 HOW TO MANAGE AN
EFFECTIVE System Safety Society CHAPTER
Once you have established the System Safety Society Chapter, it will
become necessary to establish the duties of each chapter officer, as well as
what’s expectations from your prospective membership. The System Safety Society Chapter Officers described below outlines the minimum
requirements perceived for each position. However,
it is advised that these duties can be modified to allow for future
organizational needs.
3.1 System Safety Society Chapter Officers
This
section outlines the duties and responsibilities of each position held in the
System Safety Society Local Chapter. This section
also outlines Optional System Safety Society Chapter Officer positions designed to assist in the
success of chapter meetings and planned activities. The reason for establishing optional officers is clear, there
is strength in numbers. The more
assistance in managing the chapter you have, the more effective the chapter will
be.
1. System Safety Society
Chapter President (Mandatory
Position):
a. Directs all System Safety Society Chapter activities.
b. Voting member of the System
Safety Society Executive Council.
c. Preside
at regular/special meetings of the System Safety Society Chapter.
d. Call and preside at the
meetings of the System Safety Society Executive Board and or Executive Committee.
e. Appoint committee
chairperson(s) as required.
f. Serves as member on the System Safety Society
Chapter Executive Committee for one (1) year for the year following his or her
term as president.
g. Submit System Safety Society Chapter annual
reports to the Director of System Safety Society New Chapter Formation and Chapter Services.
h. Submit System Safety Society Chapter annual
budget to the Director of System Safety Society New Chapter Formation and Chapter Services by
the end of March of each year.
i. Maintain liaison with the
Director of System Safety Society New Chapter Formation and Chapter Services for all local
chapter concerns / issues.
2. System Safety Society Chapter Vice
President (Mandatory Position):
a. Serves
as Chapter’s Program Director if a Program Chairperson has not been
appointed.
b. Assume the chairman’s duties
and responsibilities whenever he or she is absent or unable to serve.
c. Provide management and oversight of the Chapter’s Executive
Committee Chairpersons.
3. System Safety Society Local Chapter
Secretary (Mandatory Position):
a. Recorder for all meetings of the chapter, including the
Chapter’s Executive Board and Executive Committee.
b. Prepares Chapter newsletters,
meeting minutes, meeting / special program notices, and other types of Chapter
correspondence as required.
c. Maintain files of all System Safety Society Chapter correspondence.
d. Develop System Safety Society Chapter Annual
Report.
4. System Safety Society Local Chapter
Treasurer (Mandatory Position):
a. Maintains the financial records for the System Safety Society Chapter.
b. Develops budget for the System Safety Society Chapter.
c. Inform System Safety Society Chapter Secretary of those members in arrears on
System Safety Society National
3.2 Optional System Safety Society Chapter
Officer Positions (Non-Mandatory)
The
System Safety Society Chapter President appoints all Optional System Safety Society Chapter Officer position.
Once these individuals are appointed, it’s the chairperson’s
responsibility to recruit from the local chapter membership, or other sources,
to achieve the goals of their individual committee(s).
Each committee should meet as often as necessary to accomplish the
committee’s goals, objectives, special projects, and assigned tasks.
Each chairperson is also responsible for ensuring any and all
correspondence, oral or written, is approves by the System Safety Society Chapter Executive Board
prior to communicating outside the chapter.
Written update reports of committee activities shall be provided during
each quarterly executive committee meeting.
Negative written inputs can be excepted.
Suggest
that committee chairpersons, or their alternates, be represented at System Safety Society Chapter
meetings and programs, mainly to field questions from the System Safety Society Chapter
Membership. It’s also an opportunity to relay committee activities to the
membership. Also suggest that
attendance of System Safety Society Chapter Executive Committee meetings be mandatory.
Lastly, recommend that if any committee chairperson(s) who are inactive
or miss over two System Safety Society Chapter Executive Committee meetings without representation
should be replaced by the System Safety Society Chapter President.
Note:
Committee chairpersons must coordinate with one another when arranging
monthly meetings and special events. One
break in the communication link between chairpersons can spell failure of a
program or special event.
1. System Safety Society
Chapter Program Chairperson:
a. Chairperson
for the Program Committee that is primarily responsible for developing timely
topics applicable to the safety profession.
The System Safety Society Chapter Program Chairperson works directly with the System Safety Society Chapter
Vice President.
b. Prepares and submits final
drafts of monthly meeting / program agendas to the System Safety Society Chapter Secretary for
approval before distribution to the chapter membership.
c. Ensure support equipment /
supplies are acquired for each guest speaker(s) scheduled during the meeting
or special program.
d. If feasible, coordinate search for local / federal government
agencies and or private sector businesses cooperation/assistance/support in
hosting chapter meetings and or special program activities.
e. Develop
a listing of those meeting / program locations that have been scheduled for
the calendar year.
f. Ensure guest speaker(s) are
properly recognized by System Safety Society appreciation certificates or other method(s)
g. Submit written update reports
of committee activities to the Executive Committee during each quarterly
meeting.
h. Work with other Executive Committee Chairpersons as required.
2. System Safety Society
Chapter Membership Chairperson:
a. Chairperson
for the Membership Committee that is responsible for analyzing membership
records, identifying problem attendance and participation.
b. Develop
and implement plans to increase chapter membership, as well as encouraging
attendance/participation at System Safety Society Chapter meetings and programs.
c. Work with the System Safety Society Chapter
Secretary for maintaining membership attendance records for all System Safety Society Chapter
meetings and, special activities.
d. Responsible for providing
personnel to work on the reception sign-in tables and or booths set up during
any System Safety Society Chapter meeting or program. (Recommend
soliciting assistance from the regular membership whenever a special event
requires additional manning).
e. Assists the System Safety Society Chapter Secretary in the distribution of all
System Safety Society Chapter meeting and program communications.
f. Ensures
the System Safety Society Chapter Secretary receives a written report of the total attendance
numbers after each System Safety Society Chapter meeting or program.
g. Work with the System Safety Society Chapter Secretary in the management and
archives of program attendance, types of meeting / programs presented, and other
significant dates of occurrence of System Safety Society Chapter business and activities.
h. Required
submission of written update reports of committee activities to the Executive
Committee during each quarterly meeting.
i. Work with other Executive Committee Chairpersons as required.
3. System Safety Society
Chapter Awards Chairperson:
a. Chairperson
for the Awards Committee which is primarily responsible for arranging and
preparing System Safety Society appreciation certificates, “Thank You”
letters, or other method(s) used to recognize guest speaker(s)
participation in System Safety Society Chapter meetings and or programs.
b. Develop and plan a System Safety Society Chapter
Achievement Award designed to recognize System Safety Society Chapter members, participating
agencies, businesses, or other that have shown support or who have provided
services which contributed to the success of the System Safety Society local chapter throughout
the year.
c. Coordinates with the Public
Relations Chairperson to ensure those organizations external to the System Safety Society
Chapter are also recognized through local media channels.
d. Required submission of written update reports of committee
activities to the Executive Committee during each quarterly meeting.
e. Work with other Executive Committee Chairpersons as required.
4. System Safety Society Chapter Education
Chairperson:
a. Chairperson
for the Education Committee which is primarily responsible for the development
of training, educational, demonstrative subject matter which are requested by
the System Safety Society Membership or the Executive Committee.
b. Required submission of written
update reports of committee activities to the Executive Committee during each
quarterly meeting.
c. Work with other Executive
Committee Chairpersons as required.
5. System Safety Society Chapter Public Relations Chairperson:
a. Chairperson for the Public
Relations Committee which is primarily responsible for the dissemination of System Safety Society
Chapter meeting / program activities to the various local media agencies within
the local chapter’s membership area, as directed by the System Safety Society Executive
Committee.
b. Work with System Safety Society Chapter
Awards Chairperson to publicize System Safety Society Chapter members, participating agencies,
businesses, or other who have provided services to the System Safety Society local chapter.
c. Required
submission of written update reports of committee activities to the Executive
Committee during each quarterly meeting.
3.3 The
System Safety Society Chapter Executive Board / Executive Committee
The
System Safety Society Chapter Executive Board is comprised of the System Safety Society Chapter President, Vice
President, Secretary, and Treasurer. There
should be at least three (3) executive board members present to conduct
business. This group should meet at
least once every quarter or as required based on planned activities.
The Executive Committee is comprised of all the officers, both mandatory and
non-mandatory. There should be at
least five (5) executive committee members present (three mandatory officers,
two non-mandatory officers) to conduct business.
This group should meet at least once every quarter or as required based
on planned activities.
3.4 Recruitment of Members
Recruitment
of members can be accomplished by a number of methods listed below:
1. Direct
mailings to target business and or government agencies.
2. Advertisements and announcements
in private sector / government sponsored newsletters.
3. Public sector newspapers,
broadcast media, local cable television channels.
4. Trade and professional
magazines, etc.
Another
more direct, but unfortunately time consuming method, would be to make personal
visits to the safety departments of various private sector and government
agencies in the community. Additionally;
a letter written to the same said organizations announcing the presence of the
System Safety Society Chapter, requesting assistance, support, and or representation from their
organization may show beneficial results in time.
Coordinated efforts spearheaded by the System Safety Society Chapter Executive Committee
can also prove very beneficial during recruitment efforts.
Remember, the recruitment of new members is a constant undertaking that
requires persistence and patience to assure that as many safety professionals
(full-time as well as collateral duty) participate.
3.5 Meetings
Suggest
that the System Safety Society Chapter Executive Committee members arrive thirty (30) prior to the
start of a regular monthly meeting/special event or by a time designated by the
System Safety Society Chapter President. Normally,
the System Safety Society Chapter President or Vice President would preside over the meetings; the
meeting is called to order, attendees are welcomed, the meeting is begun.
In the event both the System Safety Society Chapter President or Vice President are unable
to attend a scheduled meeting, the chapter may consider including a provision
which allows the System Safety Society Chapter Program Chairperson to preside over the meeting.
The System Safety Society Chapter Secretary should be recording meeting minutes.
1.
Meeting Format
This
is a recommended format to structure System Safety Society Chapter regularly scheduled meetings. The information provided here can be tailored to fit
the local chapter’s needs.
a.
Introduction
- System Safety Society Chapter President / Vice President
b. Discussion of Council Business (Old & New)
- System Safety Society Chapter Executive
Committee Reports
1. Announcements
of Planned System Safety Society Chapter Activities
2. Announcements of Training
Available (Local / Outside Area)
3. Announcements of New /
Existing Standards, Regulations, Practices, etc.
4. Announcements of
Assistance / Consultation through other sources (Private Sector / Government)
c. Announcement of Guest Speaker –
System Safety Society Chapter Program Committee is responsible for the announcement of the
speaker(s) invited to the meeting. At
the close of the speaker(s) presentation, either the System Safety Society Chapter Program
Committee or Awards Committee would issue an appreciation certificate,
promotional incentive, letter of thanks, whichever the System Safety Society Executive Committee
has decided to give. This prevents
having the ship out these items at a later date, losing creditability for the
chapter.
d.Guest Speakers - Guest speakers should be introduced after chapter business is completed. The guest speaker should be asked to arrive on the meetings
site at least 15 minutes prior to the start of the meeting to:
1. Ensure
any special needs such as visual aid equipment are set up
2. Review the biography (as
required)
3. Explain approximately when they
will be call to speak
4. Remind them only to discuss
topic and not sales pitches for their company.
Also not to offend members of the audience or embarrassment upon
themselves. When introducing the
speaker, ensure you:
a. Introduce
the guest by his or her full name, Organization and or agency.
b.
Topic
the guest speaker will present
c. Biography of the guest
speaker
d. Invite audience to greet guest
speaker before and after presentation with an applause.
2. Maintaining Interests in
Meetings, Programs, and Special Events
Listed below are several ideas that should help
chapter meetings maintain interest and attendance.
a. Subject
matter experts are utilized within the local area.
b. Development
of advisory groups or committees to address specific problems which may be
insufficient interest to all local chapter members and does not warrant devoting
an entire meeting to the issue.
c. Promoting
training provided by other professional organizations through letters, training
bulletins, etc. to the System Safety Society Chapter Membership.
Piggyback on training courses offered by the American Society of Safety
Engineers, National Safety Council, and like organizations.
d. Publishing
meeting dates, training sessions, chapter activities in local media (newspapers,
radio, TV).
e. System Safety Society
Chapter sponsorship of safety and health-related programs with other
organizations, societies, etc.
f. Participation
in local American Society of Safety Engineers, National Safety Councils, Federal
Safety and Health Councils as they are available in the area.
3.6 Planning / Programming
System Safety Society
Chapter Programs is the one of the most important and vital task the chapter
could
undertake. Programs are the basis
for the continual success of your organization.
Programs are the window for others to see where safety initiatives are
going. Programs also provide
excellent public relations activities that, if properly advertised, will provide
high visibility for the local chapter’s, recruitment efforts, and proposed
focus on the safety issues.
Program
sources are abundant simply by referencing established government regulatory
manuals denoting those areas of responsibility as established by law.
Additionally; all contractors employed by either governmental agencies
and or the private sector, who’s responsibility it is to provide a variety of
system safety services. In light of the potential topic sources, the guest presenters
/ lecturers of topics should be those persons who actually perform the service
and/or write the regulations to be discussed.
Holding a program on real time local safety issue is also a plus for the
local chapter. Listed below are
suggested topics that can be presented by the chapter.
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SOFTWARE SAFETY
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EXPLOSIVE SAFETY
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MISHAP PREVENTION / INVESTIGATION
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HAZARD ANALYSIS
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ELECTRICAL SAFETY
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HUMAN FACTORS
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RISK ANALYSIS / RISK ASSESSMENT
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RISK MANAGEMENT
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SOFTWARE SYSTEM SAFETY SYMPOSIUMS
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LEGAL AUTHORITY / ISSUES IN SAFETY
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HAZARDOUS MATERIALS
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CSP REFRESHER TRAINING
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SAFETY STANDARDS
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AWARDS AND RECOGNITION PROGRAMS
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3.7 System Safety Society Chapter Funding
Funding
sources in most instances are minimal at best.
Each System Safety Society Chapter should develop a budget and submit to the Director of
New Chapter Formation and Chapter Services for review and submission to the
Society Executive Council for approval. Refer
to the System Safety Society Operations Manual for the date when budget requests are required.
As indicated in Section 2.2, the System Safety Society Headquarters does
supply the local chapters with basic items to function.
However, there will be circumstances where chapters may find it necessary
to acquire additional funds to accomplish it’s goals and objectives.
At this point financial creativity becomes essential.
Funds can take specific forms, such as:
1. Cash
acquired through:
a. System Safety Society funding
b. Sponsoring
International Conferences.
c. Fund raising or donations.
2. Donated
services for which currency would normally be rendered for:
a. Foods and drinks for a specific
meeting, program, or special activity.
b. Printing of literature from a
local printing establishment.
c. Space to hold meetings,
programs, and special events.
System Safety Society
Chapters must be aware of the various methods of acquiring the “funding “
necessary to accomplish it’s mission, as well as remaining ethical.
Please consult with the Director of New Chapter Formation and Chapter
Services prior to any funding searches outside of what’s described here.
3.8 Communications
One
of the key factors to the successful operation of a chapter is the ability to
communicate effectively. Communication
is important in the perception by the local chapter membership. The membership
relies heavily on the chapter for leadership and guidance.
To this end, the System Safety Society Executive Committee must know the wishes and desires
of it’s membership. One way of doing this is to evaluate the effectiveness of
your particular communications system. For
instances, you may establish a standard which the format of System Safety Society Chapter Meeting
minutes are as good as actually being in attendance.
Communication
is also important outside of the chapter. In
this instance, good communication must be maintained with the various
organizational management and the safety and health professionals to understand
their individual needs and desires. The
System Safety Society Chapter Executive Committee must be kept apprised of any changes or issues
that have taken place in the interim since the last official meeting with
outside organizations.
Feedback
is of great importance to the System Safety Society Executive Committee regardless of what form it
takes. It is important for both the
membership and the partnering organizations to see the level of cooperation and
communication that takes place between them and the System Safety Society Executive Committee.
This type of working relationship tends to foster the growth of the
communication process within the system.
3.9 Obtaining
Top
Management Support
Listed
below are several ideas that should assist the System Safety Society Chapter Executive Committee
gain the support of top management officials in their respective areas.
1.
Determine what businesses, government agencies, etc. are represented in
your area. In most areas, the
telephone directory will be a good starting point.
2.
Send out announcement letters to organizations, explaining the scope and
benefits of the System Safety Society Chapter. Letters
should be addressed to the senior manager, with and information copy to the
safety and health professional(s).
3. Follow-up
letters with personal contacts. Personal
contacts should be directed at both top management and agency safety and health
representatives. The idea is to sell
the mutual benefit of the System Safety Society Chapter. Recommended
that you solicit them to come out and share their mishap prevention methodology
as a means of encouraging partnering and participation.
4. Structure
local chapter meetings to provide meaningful information to the represented
local population. Subject matter
must be tailored to fit the needs of the local area.
4.0 REACTIVATING System Safety Society LOCAL
CHAPTERS
This
section outlines suggested procedures for reactivating System Safety Society Local Chapters.
These recommendations are based on experience and best practice of other
like organizations.
4.1 The Director of New
Chapter Formation and Chapter Services
The
Director of New Chapter Formation and Chapter Services or a representative
should perform the following:
1. Conduct
several meetings with various key individuals in the local area the chapter was
found to be inactive before arranging a local System Safety Society Chapter meeting.
(This should be anticipated before a commitment to have a meeting can be
expected.)
2. Arrange
for a System Safety Society Local Chapter meeting.
a. Select
an appealing meeting site (hotel / motel).
b. Send
written meeting notifications to those previously involved as well as newly
interested organizations and businesses.
c. Contact should also be made with
area safety and health professionals to obtain a commitment for their assistance
in reestablishing the local chapter.
3. Prior to this meeting, obtain a
commitment from at least four individuals to act as the interim president, vice
president, secretary, and treasurer. These
individuals act in this capacity only until permanent officers are elected.
4. The
Director of New Chapter Formation and Chapter Services or a representative calls
the meeting to order and conducts the meeting until interim System Safety Society Chapter Officers
are introduced. At this time, the
interim president officially takes control over the chapter and the meeting.
a.
The interim president appoints interim Ad Hoc Committees who will:
1. Recommend
nominees for permanent position as System Safety Society president, vice president, secretary, and
treasurer.
2. Make
arrangements for next meeting at which permanent officers will be elected.
Date, time, and place of the next meeting should be agreed on by the new
established membership attendees.
3. Establish
preliminary programming plans and strategy that meet the needs of local area.
4. Prepare
a budget for approval, submitted through the Director of New Chapter Formation
and Chapter Services.
5. The Director of New Chapter Formation and Chapter Services or
a representative should work closely with newly elected officers during early
stages of the chapter development.
5.0 STUDENT System Safety Society CHAPTERS
(TBD)
6.0 CHAPTER RECOGNITION
(TBD)
APPENDIX A
SAMPLE LETTER OF APPLICATION / SAMPLE SYSTEM SAFETY SOCIETY CHAPTER CHARTER
Include with the letter a zip code list of the area you are interested in including in your chapter.
Date
Director of New Chapter Formation
System Safety Society
Five Export Drive, Ste. A
Sterling, VA 20164-4421
Dear
I hereby submit application for formation of a local Chapter of the System Safety
Society in (name of city, state and country).
In support of this application, I am enclosing the following:
a.
A list of individuals in this area who have indicated they would support
this Chapter actively. Membership
applications with dues payments are enclosed for individuals who are not yet
Society members.
b.
The names of those persons who have been working with me as a steering
committee.
c.
A draft of a Charter, Constitution and By-laws.
We
believe that there is a real need for a Chapter in this area, since this is a
center of industrial complexes and government agencies.
We estimate that the Chapter can develop a minimum active membership of (
) in the first year.
Sincerely,
Name
Address
Phone
Number
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